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Public Events

 

For all the information you need to cover the legislative requirements of conducting a public event, please check the topics below:

  1. What is a Place of Assembly?
  2. Who needs a Place of Assembly Licence?
  3. What else do I need to provide with my application?
  4. Which events are required to be smoke-free?
  5. Temporary Occupancy Permits
  6. Do I require Temporary Food Registration?
  7. Where can I get these application forms / plan templates?
  8. Toilet Facilities
  9. Is your event on Glenorchy City Council land?
  10. What if I operate an event without a licence?
  11. Further questions?

 

1. What is a Place of Assembly?
Under the Public Health Act 1997 (the Act) any ‘mass outdoor public event’ is required to have a Place of Assembly Licence.

'mass' means 1000 people or more, present for two hours or more.

'public event' includes, but is not limited to, any performance, exhibition, circus, festival, food festival, pageant, regatta, sports event, dance and publicly advertised lecture.

 

2. Who needs a Place of Assembly Licence?

Any person who wishes to:

  • Operate, use or manage a place as a Place of Assembly;
  • Conduct any entertainment at a Place of Assembly; or
  • Lease or offer for lease a place as a Place of Assembly.

3. What else do I need to provide with my application?

  • A site plan indicating the extent of the site, the location and size of all structures including temporary structures (e.g. marquees, jumping castles, temporary stands, food vans & stalls), sanitary facilities and proposed car parking
  • Event Management Plan
  • Smoke Free Management Plan (for designated events, see ‘Which events are required to be smoke-free?’)
  • Traffic Management Plan
  • Temporary Occupancy Permit (if applicable – see ‘Temporary Occupancy Permits’)
  • Application Fee*

 

*NB:  Please contact Council on 6216 6800 to obtain information regarding the Temporary Places of Assembly licence application fee or see Council’s Fees and Charges register.

 

4. Which events are required to be smoke-free?
Under the Public Health Act 1997, the Director of Public Health has the authority to designate classes of public events as smoke-free. Further information and designated list of these events can be found on the DHHS website.

 

5. Temporary Occupancy Permits
A Temporary Occupancy Permit for the use of temporary structures may be required prior to granting the Temporary Place of Assembly Licence.  Temporary structures include tents, marquees, temporary stage, temporary seating structure, temporary platform or temporary tower.
 
A number of exemptions apply to temporary structures.
Contact Council at least eight (8) weeks prior to your event.  You will be required to complete an application form and lodge it at Council with the applicable fee and documentation.  If temporary structures are involved you may be required to engage the services of a Building Surveyor.  Therefore failure to lodge an application within the above-mentioned timeframe may not be sufficient time to issue you with a Temporary Place of Assembly licence prior to the event.
 
Click here to download the application form.

 

6. Do I require Temporary Food Registration?
If food will be for sale at the event, temporary food registration will be required.  Please see further information Food at Public Events or call Council on 6216 6800.

 

7. Where can I get these application forms / plan templates?
Please click on the documents below:

Environmental Amenity By-Law No. 1 of 2017
Environmental Health - Bees and Wasps
Smoke Free Management Plan template
Place of Assembly Licence application form
Event Management Plan template

 

 

When do I need to submit this information by?

Council’s Special Event Policy outlines the timeframes in which information is to be submitted.  The policy states it is the responsibility of the organiser(s) of the special event to manage and coordinate all other information, applications and fees required for secondary/additional participants such as food suppliers and ride operators.  To enable a thorough assessment of the event in general, these additional requirements must be provided to Council in accordance with the following schedule:

 

 

Failure to provide the required information within the specified timeframe will result in the charging of additional fees or may result in the application being refused.

 

8. Toilet Facilities
The number of toilets, urinals & hand basins that will be provided for males, the number of toilets and hand basins that will be provided for females and the number of accessible toilet facilities must be specified on the application form.  As a guide, you can assume half the expected persons will be male and the other half female, unless there are mitigating circumstances.
 
To determine the number of facilities required, take the number of males and females expected at any given time and use the following tables.  Write the number in the nominated space on the application form.
 
TOILET FACILITIES FOR EVENTS WHERE ALCOHOL IS NOT AVAILABLE

 

 

 

TOILET FACILITIES FOR EVENTS WHERE ALCOHOL IS AVAILABLE


 

REFERENCE: Commonwealth of Australia, 1999, Safe and Healthy Mass Gatherings, Emergency Management Australia.
 
NOTE: A minimum of 1 unisex sanitary facility must be provided for people with disabilities and this facility must comply with AS1428.1.

 

9. Is your event on Glenorchy City Council land?
If so you will need to:

  • Contact Council’s Property department to obtain approval/booking (if not already done so); and
  • Provide a Certificate of Currency for Public Liability Insurance with a minimum value of $20 Million (may be less depending on the level of risk associated with the event).

10. What if I operate an event without a licence?
A significant monetary penalty may apply or you may risk prosecution in a Magistrates Court.


11. Further questions?
Please contact Council’s Environmental Health section on (03) 6216 6800 or email gccmail@gcc.tas.gov.au