Place of Assembly (mass gatherings)
A place of assembly is required for any mass outdoor public event expecting over 1000 people for 2 hours or more.
Events can include any performance, exhibition, circus, festival, food festival, pageant, regatta, sports event, dance or publicly advertised lecture.
If you are planning on holding an event and expect 1000 people or more for 2 hours or more, you need to apply for a place of assembly licence.
Information that may be required to support your application:
- Smoke free public events management plan https://www.health.tas.gov.au/publications/smoke-free-public-events-management-plan
- Event management plan https://www.gcc.tas.gov.au/wp-content/uploads/2022/10/Event-Management-Plan-Checklist-Guide.pdf
- Traffic management plan
- Waste management plan
- Site plan
- Temporary occupancy permits
- Details of any food businesses (including a copy of their certificate of registration)
- A Certificate of Currency for Public Liability Insurance (if the event on being held on Council land)
Other considerations include:
- The availability of toilet facilities – https://knowledge.aidr.org.au/media/4455/manual-12-safe-and-healthy-mass-gatherings.pdf (Section 33 – 42 pp.36-39)
- Disease prevention in animal contact areas (petting zoos) – https://www.worksafe.qld.gov.au/__data/assets/pdf_file/0010/22222/managing-infection-risks-at-petting-zoos.pdf
- Public events on private land – here may be a requirement for a planning permit.
- Event on Council Land – https://www.gcc.tas.gov.au/discover-glenorchy/events/submit-an-event/
Timeframes for application:
Major events and mass outdoor public events https://www.gcc.tas.gov.au/wp-content/uploads/2023/07/Final-Event-Management-Policy-2023-updated-26.7.23docx.pdf
Event permit application and permit fee
- Minimum 8 weeks prior to event
Place of Assembly application form and prescribed fee (as required)
- Minimum 8 weeks prior to event
Event and Risk Management Plan
- Minimum 6 weeks prior to event
Food business applications
- Minimum 4 weeks prior to event
Temporary Occupancy Permit
- Within timeframes specified under the Building Act 2016.
Other required information
- Minimum 3 weeks prior to event