A Place of Assembly Licence is required for any mass outdoor public event where 1,000 or more people are expected to attend for two hours or longer.
Events may include (but are not limited to) performances, exhibitions, circuses, festivals, food festivals, pageants, regattas, sporting events, dances, or publicly advertised lectures.
If you are planning to hold an event that meets these criteria, you must apply for a Place of Assembly Licence prior to the event being held.
Information required for your application
When applying for a Place of Assembly Licence, you must submit the following information:
- Smoke-Free Public Events Management Plan
- Event Management Plan
- Traffic Management Plan
- Waste Management Plan
- Site Plan
- Temporary Occupancy Permits (if applicable)
- Details of any food businesses attending the event, including a copy of their current Certificate of Registration
- Certificate of Currency for Public Liability Insurance (required if the event is being held on Council land)
Further information may be requested at the discretion of Council officers to enable assessment of your application.
Other considerations to include:
When planning your event, you should also consider the following:
- Toilet Facilities – Adequate toilet facilities must be provided for the expected number of attendees. Guidance on calculating required numbers can be found in the Australian Institute for Disaster Resilience Handbook (pages 37–38).
- Disease prevention in animal contact areas (e.g. petting zoos) – Appropriate hygiene and supervision measures must be implemented. For further information, refer to NSW Health – Staying safe around pets and animals.
- Events on private land – A planning permit may be required depending on the zoning and nature of the event.
- Events on Council land – Additional approvals or booking requirements may apply. For further information, refer to Glenorchy City Council’s Events page.
Timeframes for application:
To ensure your application can be assessed and approved in time, the following documentation must be submitted prior to your event:
8 weeks before the event
- Place of Assembly application form and prescribed fee
- Event on Council Land application form and payment of the applicable fee (if applicable)
6 weeks before the event
- Event Management Plan, including Risk Management Plan
4 weeks before the event
- Food Business Application(s) (if applicable)
3 weeks before the event
- Any additional information requested by Council